Doctoral Graduation Checklist Fall 2026

You must be registered for 999 Dissertation each fall and spring term, including the semester in which you deposit your dissertation. Late fees may apply if you register after the first day of classes or the last day to add.

Dissertation students will need to contact their department for a CRN for registration.

Fall Calendar 

How to Register

Registration policy

Submit a Graduation Intent through PatriotWeb.

Become familiar with all graduation policies on the Registrar's graduation website. Questions may be directed to CHSS Graduate Academic Affairs.

Verify and update your mailing address, phone number, and email address in PatriotWeb.

Apply to Graduate 

Diploma and Mailing

Provide your department with your approved:

• Abstract
• Name as you want it displayed
• Dissertation title in title case
• Committee members and chair
• Defense date, time, and location

Your department will need to officially submit the defense in CHSS web no later than 21 days prior and the defense must occur prior to final submission deadlines to graduate.   

Please be sure to also be aware of your departmental procedures for dissertation review and defenses as they may have additional requirements that need to be adhered to.

UDTS has reviewed and approved your document’s formatting through the Format Review, defense should have occurred and finalizing for final submission.

• Turn in an electronic/”soft” copy (i.e., not printed) of the final version of their Dissertation to UDTS.
• Turn in 1 copy of their Signature Sheet, signed–in black ink–by everyone listed under “Committee:”
• Complete and submit the online Transmittal Sheet.
• Complete and submit the online Embargo Intent Statement.
• Complete and submit the Survey of Earned Doctorates.
• Submit your dissertation to ProQuest via the Administrator. 

Ensure all IP (In Progress) and IN (Incomplete) grades are resolved.

Work with your instructor and department to resolve.