Fiscal Year-End Fiscal and Budget Deadlines
Please adhere to the University fiscal and budget deadlines to ensure that charges you submit will hit FY 2009 budget. For details please see link: http://fiscal.gmu.edu/Procedures/YearEndMemo.pdf
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Items |
Deadline |
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Submit by April 24, 2009 |
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Charged by May 15, 2009 |
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Received by May 29 2009 |
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Received by May 29 2009 |
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Received by June 12, 2009 |
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Completed by June 12, 2009 |
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Received by June 19, 2009 |
Summer Administrative Contacts
The summer is quickly approaching! We recently sent out a request for department faculty contacts during the summer so that the dean's office knows who to contact regarding orientations, summer admissions, scheduling and other issues. Please send your department contact information to Marlies by May 8.
Summer Stipends
Office managers enter electronic EA's to pay faculty for various grant (SR positions) and summer administrative (PC positions) work. Please route these to Leslie for approval. EA's can be entered in advance so it is fine to enter those now for summer work.
Special EA Limits:
- HR requires paper EA's for any PC transactions in excess of $7,000.
- SR transactions can be submitted electronically regardless of the amount. But for SR transactions in excess of $10,000, please add Renate Guilford to the EA routing (in addition to Leslie and HR).
KMIZRAHI - Roster Info for Departments
The Labor Distribution tab of the Discoverer report KMIZRAHI - Roster Info for Departments now includes % salary charged to each of the funding sources. As we approach the end of the year and the deadline to process reallocations, this report should help you spot any inaccuracies related to faculty effort charged to grants.
FY2010 Teaching Load
The teaching load is locked for entries and we are in the process of reviewing the data and using it to calculate part-time allocations. The teaching load screen and report are still available for department's view. If you identify any faculty changes, leaves or reductions not reflected in the form, please contact Leslie or Karina.
Fall 2009 Upload Calendar and Communication Coming Soon
The CHSS Finance and HR Office will send out Fall 2009 Upload Calendar and communication in May. In the calendar you will find schedules to submit adjunct and GTA/GRA/GL assignments, enter subsidized graduate health insurance information, update tuition waivers, and submit fellowship request and acceptance forms.
Introducing New features in BTS - Open Mid-May for Fall 2009 Entries
New features have been added into Budget Tracking System (BTS) to streamline the process of submitting tuition waivers and subsidized graduate health insurance information. BTS will be open in mid-May to help departments meet various deadlines. Stay tuned for detailed instructions on how you can take advantage of the new features.
Highlights of the new features are as follows:
• New tuition waiver feature will completely replace the departmental spreadsheets;
• Users will use built-in checkboxes to easily select eligible students for subsidized graduate health insurance;
• If the "eligible for subsidized graduate health insurance" box is selected, Provost approved health insurance verbiage will be automatically inserted into individual student's contract.
Online Travel System
Kudos to all of you! Almost 100% of travel forms received in the Finance Office have been completed using the online travel system. Thank you all for learning to use it and contributing to a very smooth transition.
Start-up expenses
When travel or research related expenses are to be paid out of faculty start-up money (org. #103404), please remember to forward all forms and supporting documents to Marlies. As the fiscal year comes to an end, questions of remaining funds pop up and we need to be able to calculate correctly whether or not a faculty member still has money available.
Finance and HR Web Page
Hopefully, with posting of this newsletter, all links on our web page are functioning again. Please contact Marlies if you see any problems.